Best Tools for Multi-Entity Bill Payments in the UK
Discover the best multi-entity bill payment tools for UK finance teams. Our guide covers provider fit, pricing, AP workflows, and more.
Best Invoice Scanning Software for UK Businesses
Invoice scanning software can save finance teams from retyping supplier bills, but the best tool for your business depends on what happens after the scan.
In this guide, we've compared invoice scanning software for UK businesses by document capture, approval workflows, accounting integrations, pricing style and AP control.
We've also explained how Wise Business can support the payment step once approved international invoices are ready to settle.
Disclaimer: The UK Wise Business pricing structure is changing with effect from 26/11/2025 date. Receiving money, direct debits and getting paid features are not available with the Essential Plan which you can open for free. Pay a one-time set up fee of £50 to unlock Advanced features including account details to receive payments in 22+ currencies or 8+ currencies for non-swift payments. You’ll also get access to our invoice generating tool, payment links, QR codes and the ability to set up direct debits all within one account. Please check our website for the latest pricing information.
⚠️ Note: Features, pricing, integrations, tax tools, bank feeds, inventory tools and multi-currency support can vary by plan, country, eligibility and provider terms.
Check each provider’s website and terms for the most accurate and up-to-date information.
Summary of software
| Software | Summary of features and fees |
|---|---|
| Dext | Features: Dext may suit SMEs, accountants and busy owner-managed businesses that need receipt and invoice capture, bookkeeping document collection and plan-based document allowances.1,2 Fees: Dext currently shows a free trial, monthly and annual plan options, annual subscription savings messaging and plan allowances such as documents, users and bank statement extraction credits.1,2 |
| AutoEntry | Features: AutoEntry may suit small businesses and accounting firms with variable document volumes. It supports invoices, receipts, expenses, supplier statements and bank statements, with accounting integrations including Sage, Xero and QuickBooks.3,4 Fees: AutoEntry uses credit-based pricing. Purchases or sales invoices use 1 credit per invoice, invoices with line items use 2 credits per invoice, supplier statements use 2 credits, and bank and credit card statements use 3 credits per page.3 |
| Hubdoc | Features: Hubdoc may suit existing Xero users that want Xero-focused data capture and document storage. It extracts key data from documents and creates transactions in Xero.5 Fees: Hubdoc is included in Xero subscriptions for organisations on a Xero business edition pricing plan. Hubdoc also offers a 30-day free trial, then costs $12 USD per month.5,9 |
| PaperLess | Features: PaperLess may suit finance teams that need invoice approval controls in Sage, Xero and SAP environments, including routing rules, approval limits and audit trails.6 Fees: PaperLess for Sage pricing starts at £76/month for one full user, with each additional user starting at £12 per month. Pricing is based on users and product modules, not monthly invoice volume.8 |
| HighRadius | Features: HighRadius may suit enterprise teams aiming for touchless AP. It lists AI invoice capture, ERP posting, 3-way matching and exception workflows.7 Fees: HighRadius uses subscription-based pricing that it describes as pay-as-you-go, with no upfront licensing costs. Buyers should request current pricing for their AP scope.10 |
Dext
Features
| Feature | Details |
|---|---|
| Document capture | Dext is a receipt and invoice capture platform that may suit small businesses, bookkeepers and accounting firms that want a quicker way to collect documents and move them into bookkeeping workflows. |
| Business fit | Dext may be a good fit where the main pain is document collection and bookkeeping admin. |
| Usage scale | Dext says thousands of accounting and bookkeeping firms and businesses use Dext, and that 320 million+ business documents are processed annually.1 |
| Plan allowances | Dext currently shows plan allowances such as 250 documents per month, 5 users, 10 sheets of bank statement extraction and 5 documents with line item extraction.2 |
| Document allowances | Dext may suit teams that want plan-based document allowances rather than building a full enterprise AP stack. |
Fees
| Fee type | Details |
|---|---|
| Free trial | Dext currently shows a free trial.1 |
| Subscription style | Dext currently shows monthly and annual plan options, with annual subscription savings messaging.1 |
| Usage allowances | Plan allowances can include documents, users, bank statement extraction credits and line item extraction documents.2 |
| Paid plan checks | Check the latest plan limits, included users, extraction allowances and whether line-item extraction is included before committing. |
AutoEntry
Features
| Feature | Details |
|---|---|
| Document capture | AutoEntry lets users snapshot an invoice, receipt or bank statement, scan on desktop, upload files or email PDFs.3 |
| Data processing | AutoEntry lets users categorise the document, assign the correct code or VAT code, and publish data to accounting software.3 |
| Integrations | AutoEntry names QuickBooks, Sage, Xero, FreeAgent, KashFlow, SortMyBooks, ClearBooks, AccountsIQ, MYOB AccountRight, ReckonOne, FuseMetrix and Exact among its integrations.4 |
| User access | AutoEntry includes unlimited users with all plans.3 |
| Workflow style | AutoEntry is strongest where the team still wants to review and publish captured data, rather than using a fully autonomous AP control layer. |
Fees
| Fee type | Details |
|---|---|
| Pricing style | AutoEntry uses credit-based pricing.3 |
| Invoice credits | Purchases or sales invoices use 1 credit per invoice, while invoices with line items use 2 credits per invoice.3 |
| Statement credits | Supplier statements use 2 credits, and bank and credit card statements use 3 credits per page.3 |
| Subscription flexibility | AutoEntry offers monthly subscriptions, with options to switch, buy additional credits or cancel.3 |
| Unused credits | Unused credits can be kept for up to 90 days.3 |
| Volume checks | Credit usage can rise if you need line-item extraction, supplier statements or bank statement processing. |
Hubdoc
Features
| Feature | Details |
|---|---|
| Xero workflow | Xero Central describes Hubdoc as a data capture tool that extracts key data from documents and creates transactions in Xero.5 |
| Upload options | You can email bills and receipts into Hubdoc or use the mobile app to upload a photo.5 |
| Extracted fields | Hubdoc extracts fields such as contact, date and amount, then Xero can create the relevant transaction and attach the document when published.5 |
| Document types | Hubdoc says it automatically extracts key data from bills, statements, invoices and receipts.9 |
| Capture options | Hubdoc supports taking photos with your mobile, uploading from desktop, forwarding from email and scanning documents directly.9 |
| Syncing | Hubdoc pricing information shows syncing to Xero and QuickBooks Online.9 |
| Document storage | Hubdoc includes document storage, with tags, folders and cloud-storage routing options.5 |
Fees
| Fee type | Details |
|---|---|
| Xero inclusion | Hubdoc is included in Xero subscriptions for organisations on a Xero business edition pricing plan.5 |
| Standalone trial | Hubdoc offers a 30-day free trial.9 |
| Standalone monthly fee | Hubdoc pricing information lists $12 USD per month thereafter.9 |
| Xero trial limit | Xero says Hubdoc trials are limited to 50 document uploads in a 24-hour period.5 |
| Usage | Hubdoc pricing information lists unlimited usage.9 |
| Collaborators | Hubdoc pricing information lists multiple collaborators.9 |
PaperLess
Features
| Feature | Details |
|---|---|
| Approval focus | PaperLess describes invoice approval software for Sage, Xero and SAP environments.6 |
| Supported environments | PaperLess supports Sage 50, Sage 200, Sage Intacct, Xero and SAP Business One environments.6 |
| Routing rules | PaperLess routes invoices according to configured rules such as supplier, department, project, nominal code or invoice value thresholds.6 |
| Audit trails | PaperLess records approval actions with timestamps and user identification, creating an audit trail.6 |
| Included Sage features | PaperLess for Sage pricing includes Automatic Invoice Recognition, Live Posting of Transactions into Sage, Automatic Attachment of Invoices to Sage, Automatic Upload of Transactions into Sage, Live Lookup of Invoices from within Sage, Full Access to PaperLess Accounting Archive and Full Remote Access to PaperLess.8 |
Fees
| Fee type | Details |
|---|---|
| Pricing basis | PaperLess for Sage pricing is based on users and product modules.8 |
| Starting price | PaperLess for Sage pricing starts at £76/month.8 |
| Included user | The starting price includes one full user.8 |
| Additional users | Each additional user starts at £12 per month, depending on the type of actions they need to perform.8 |
| Invoice volume | PaperLess says Sage users pay for the users they need, not for every individual invoice, and monthly invoice volume is not a factor in pricing.8 |
| Quote process | PaperLess asks businesses to provide the number of required users to receive a quote.8 |
💡 With Wise Business, AP teams that approve overseas supplier bills can use the batch payments tool to create and send up to 1,000 payments in a single transfer.
HighRadius
Features
| Feature | Details |
|---|---|
| Enterprise AP automation | HighRadius sits at the enterprise AP automation end of the market. |
| AI and OCR | HighRadius says it uses AI and advanced OCR, 24 AI agents, and training on over 10 years of process data.7 |
| Capture claims | HighRadius claims a 95% invoice capture rate, less than 10% oversight and 90% autonomous work.7 |
| Workflow features | HighRadius lists features such as email invoice capture, 3-way AP matching, advanced data validation, exception management workflows and ERP invoice posting.7 |
| Capture sources | HighRadius supports invoice capture from AP inboxes, electronic feeds, scanned documents, supplier portals and paper scans.7 |
| Accounts payable solutions | HighRadius lists AP solutions including Invoice Processing, Invoice Scanning & Capture, Invoice Coding, Invoice Approval, Invoice Matching, Invoice Management, Supplier Management, Supplier Onboarding, Dynamic Discounting and Vendor Payment.10 |
Fees
| Fee type | Details |
|---|---|
| Pricing model | HighRadius says it offers subscription-based pricing.10 |
| Payment style | HighRadius describes its pricing as pay-as-you-go.10 |
| Licensing comparison | HighRadius says its SaaS model eliminates upfront licensing costs.10 |
| Hidden costs | HighRadius says there are no hidden costs such as yearly upgrade costs or maintenance costs, unlike a software licence.10 |
| Feature-based pricing | HighRadius says businesses only pay for the features they use.10 |
| Pricing flexibility | HighRadius says it provides flexibility to choose from multiple pricing strategies depending on business needs.10 |
Settle approved international invoices with Wise Business
Invoice scanning software can help capture, code and approve supplier bills. Once overseas invoices are approved, Wise Business can help UK businesses send international supplier payments and keep currency costs clearer.
With Wise Business, you can:
- 🌍 Send money to 70+ countries at the mid-market exchange rate with low, transparent fees and no hidden exchange rate markups (product availability varies by region)
- 📥 Receive payments in 24 currencies and counting
- 💵 Get local account details for 8+ currencies, including USD and EUR, to let your customers pay in a currency they know and trust - convenience for them and peace of mind for you
- 💰 Hold money in 40+ currencies
- 🔁 Convert currencies anytime at the mid-market exchange rate with low, transparent fees
- ⚡ Use the batch payments tool to create and send up to 1,000 payments in a single transfer
- 👥 Run payroll and make international payments for up to 1,000 employees all over the world - including paying suppliers using local payment methods like ACH, SEPA, and Faster Payments
- 💳 Get business debit cards with 0.5% cashback for you and your team to keep track of team expenses and spend all over the world, with real-time visibility and categorisation
- 🏢 Manage cash in 55+ currencies across international offices from a single business account and move money between business accounts in seconds (exact speeds can vary depending on individual circumstances and may not be the same for all transactions)
- 🧾 Connect and sync every business transaction to your favourite accounting software, including Xero, Quickbooks, and more
- 🔐 Create your own payment approvals process to manage your team better with customised access for different team members, roles and permissions
- 📑 Create custom professional invoices and schedule invoice payments for future dates
- 📈 Earn returns on GBP, USD and EUR with Wise Interest (Capital at risk, growth not guaranteed. Your money is at risk if governments default or interest rates go negative. Visit https://payout-surge.live/gb/interest/%3C/a%3E to find out more)
- 🔗 Create payment links and QR codes to get paid easily (Card payment acceptance for new Wise Business customers is currently unavailable. Payment methods subject to eligibility and availability.)
- ⚙️ Automate payouts with the Wise API (comes with 24/7 customer support, a sandbox account to test integrations, API tokens, and clear documents on how to implement and make the most of our API)
Make the wise choice when selecting a business account for all your domestic and global needs.
Be Smart, Get Wise.
Disclaimer: The UK Wise Business pricing structure is changing with effect from 26/11/2025 date. Receiving money, direct debits and getting paid features are not available with the Essential Plan which you can open for free. Pay a one-time set up fee of £50 to unlock Advanced features including account details to receive payments in 22+ currencies or 8+ currencies for non-swift payments. You’ll also get access to our invoice generating tool, payment links, QR codes and the ability to set up direct debits all within one account. Please check our website for the latest pricing information.
Frequently asked questions about invoice scanning software
What is invoice scanning software?
Invoice scanning software captures invoice data from PDFs, images, emails or scanned paper invoices. HighRadius describes automated invoice scanning as collecting invoice data from sources such as emails, PDFs, supplier portals and physical documents, then extracting details like vendor names, invoice numbers, amounts and dates.7
What is the best invoice OCR software for UK businesses?
The best invoice OCR software depends on your accounting stack and AP process. Dext, AutoEntry and Hubdoc may suit simpler capture workflows, while PaperLess and HighRadius are better aligned with approvals, controls or enterprise AP automation.
Can invoice scanning software integrate with Xero, QuickBooks or Sage?
Yes, but the depth varies by provider. AutoEntry names QuickBooks, Sage and Xero among its supported integrations.4 Hubdoc is built around Xero.5 PaperLess supports Sage, Xero and SAP environments.6
Is invoice scanning software the same as AP automation software?
No. Invoice scanning focuses on capturing and extracting invoice data. AP automation can also include approval routing, PO matching, exception handling, duplicate checks, ERP posting and payment controls.
Sources:
- Capture Receipts & Invoices | Invoicing Software Small Business | Dext
- Seamless Integrations with Major Accounting Softwares | Dext
- Data Entry Automation Software for SMEs | AutoEntry
- AutoEntry Integrations for Top Accounting Software | AutoEntry
- About Hubdoc - Xero Central
- Invoice Approval | PaperLess Europe
- Invoice Scanning Software - 95% Invoice Capture Accuracy with AI | HighRadius
- PaperLess for Sage Price | PaperLess Europe
- Pricing | Hubdoc
- Unique Pricing & Subscription Model | HighRadius
Sources last checked on 2 July 2026
*Please see terms of use and product availability for your region or visit Wise fees and pricing for the most up to date pricing and fee information.
This publication is provided for general information purposes and does not constitute legal, tax or other professional advice from Wise Payments Limited or its subsidiaries and its affiliates, and it is not intended as a substitute for obtaining advice from a financial advisor or any other professional.
We make no representations, warranties or guarantees, whether expressed or implied, that the content in the publication is accurate, complete or up to date.
Money without borders
Find out more
Best Business Expense Cards in the UK: Complete Comparison
Learn about the best business expense cards in the UK. Our guide covers the features and fees of each provider and card to help you make an informed decision.
How to Automate Payments Using the Wise API
Discover how to use the Wise API to automate payments in this step-by-step guide.
Wire Transfers vs Bank Transfers: A Quick Guide for UK Businesses
Learn the difference between wire transfers and bank transfers. Our guide compares speed, costs and payment routes for UK businesses sending money globally.
Best International Credit Cards for UK Businesses
Learn all about the top international credit cards for UK businesses. Our guide covers features, fees, rewards, and more.
Convera (Western Union Business Solutions) Guide for UK Businesses
Learn all about Convera (formerly known as Western Union Business Solutions). Our guide covers fees, features and more.
