Top 7 rental property accounting software providers for American homeowners

If you manage rental properties, it means that you have to deal with tasks like calculating your monthly income, repair expenses, and property taxes. Plus, it may seem like there's always a mountain of receipts to take care of come tax season.

Rental property accounting software helps landlords keep their books organized, automate routine tasks, and prepare accurate tax reports. It can save you time and money, even if you're managing just one or two properties, especially if they're located across different states or abroad.

We've reviewed the market to find the best software for rental property accounting in the US, so you can keep your finances clean and organized.

We'll also introduce Wise — your international money transfer alternative. Use Wise to send stress-free transfers to over 140 countries - all at the standard mid-market exchange rate.

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Table of contents
What is rental property accounting software & how does it help you? Top 7 rental property accounting software for American home owners Is getting rental property accounting software worth it?

What is rental property accounting software & how does it help you?

Rental property accounting software tracks all the financial activity tied to your rental properties. It records rent payments, logs expenses like repairs and utilities, generates profit and loss statements, and sometimes even prepares tax documents.

Most platforms connect to your bank accounts and automatically categorize transactions, which eliminates the manual data entry that eats up your time.

While different rental property accounting software platforms have different features, generally speaking, they help you to:

• Track your income and expenses for each property
• Generate Schedule E reports that match IRS requirements for rental income
• Store digital copies of receipts
• Monitor cash flow across multiple properties
• Automate rent collection and send payment reminders to tenants

Sometimes, landlords start with general accounting software like QuickBooks.

It's much more useful than a manual spreadsheet, but these platforms weren't built specifically for rental properties, so you'll need to manually customize them as much as possible to make sense for your business.

This is why, eventually, most landlords start wanting to use accounting software for rental properties specifically.

💡 If you're just starting, learn how to buy your first rental property.

Top 7 rental property accounting software for American home owners

Here are some of the best rental property accounting software, but keep in mind that not all of these platforms focus exclusively on accounting.

Many of them have full property management suites that include tenant screening, rent collection, and other features to make your life as a landlord easier.

1. Baselane

Pricing: 0 USD or 20 USD per month, billed annually¹

Baselane offers landlord banking, accounting, and rent collection all in one platform. You can open bank accounts for each property, security deposit, or rehab fund and earn up to 2.63% APY on your deposits.²

The platform connects to your bank accounts and uses AI to automatically categorize transactions across all your properties. When you pay a contractor or collect rent, Baselane matches those transactions to the right property and generates financial reports.

It works for investors of all sizes and with many different platforms, such as Airbnb, Vrbo, and Booking.com.

2. Stessa

Pricing: 0 USD to 28 USD per month, billed annually³

Stessa automatically tracks income and expenses across your portfolio and delivers real-time dashboards showing net operating income, cash flow, and property appreciation.

You get Income Statements, Net Cash Flow reports, Schedule of Real Estate Owned, and Tenant Ledgers, which are reports that many other software don't provide.⁴

There's also a handy maintenance tracking feature that logs repair requests, schedules vendors, and automatically ties those expenses to your property's financials.

3. AppFolio

Pricing: Get a quote⁵

AppFolio is a platform primarily for property managers running larger portfolios who need enterprise-level automation. The platform uses native AI to handle data entry, categorize transactions, and automate workflow processes across your properties.

This platform isn't just an accounting software for rental properties. It handles accounting, maintenance coordination, tenant screening, lease signing, marketing, and other tasks, so it's best for property managers who deal with quite a few properties, including multifamily, student housing, and more.

💡 Learn more about how much Airbnb property managers charge.

4. Avail

Pricing: From 0 USD to 9 USD per unit, per month⁶

One of the best rental property accounting software, Avail targets independent DIY landlords and small-scale rental businesses.

For financials specifically, you can collect rent payments, deposits, and fees through the platform, track your maintenance costs, and all of your money coming in and out is automatically uploaded to your accounting dashboard.

In addition to accounting and bookkeeping features, Avail also lets you list your rental to find and screen tenants as well as communicate with them all in one place.

5. REI Hub

Pricing: From 9 USD to 48 USD per month, billed annually (depending on the number of units)⁷

REI Hub focuses purely on accounting for rental property owners, especially those with short-term rentals or mixed portfolios.

To start using the platform, you just have to add your vacation rental properties and all financial accounts (like bank accounts, mortgage, and credit cards).

REI Hub will categorize your transactions across booking platforms and properties automatically, and you'll be able to see your P&L or cash flow for each property. You can also get your portfolio’s balance sheet, Schedule E, and other documents.⁸

This platform has an easy setup, which makes it an appealing choice for rental property owners, especially with smaller portfolios.

6. Rentec Direct

Pricing: From 45 USD to 4,500+ USD per month, billed annually (depending on the number of units)⁹

Rentec Direct is a platform for both landlords and property managers who want to grow their business, and it offers a complete accounting system. You can use it for all kinds of properties, including single-family, multi-family, apartments, student housing, commercial spaces, and affordable housing.

The general ledger accounting system keeps your records easy to understand and accurate, but there are also other features you can explore, such as tenant screening, online file management, and even creating your own professional website.¹⁰

That said, this platform usually works best for landlords and property managers with relatively large portfolios.

7. Landlord Studio

Pricing: From 0 USD to 28 USD per month, billed annually¹¹

Landlord Studio can be a great choice for landlords with small to mid-sized portfolios. It can help with rental accounting (you can capture receipts on their mobile app, which is handy) and tax reporting.

In addition to its accounting features, Landlord Studio also helps you find and screen tenants, easily collect rent into your bank account, and keep track of maintenance requests.¹²

Is getting rental property accounting software worth it?

A lot of the time, yes.

Rental property accounting software usually makes sense for landlords when you're managing multiple properties, need help with tax reports, or just want to have clean and organized books without spending too much of your time on them.

You may be able to stick with spreadsheets or use a general accounting software like QuickBooks if you own a single rental property with minimal activity, but you'll spend more time on setup and usually won't get many important features like automated Schedule E generation.

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Managing rental properties and tracking your finances takes a lot of effort.

But when you add international properties to your portfolio, there's a major expense many American landlords overlook: international money transfers and currency exchange.

Every time you move your money from USD to EUR or any other currency to pay foreign property expenses or bring rental income back to the US, you're losing money on the transaction.

Bank wire transfers charge high fees, plus use poor exchange rates that include markups above the mid-market rate.

You may have tried different money transfer services to avoid these costs, and while their fees may be lower, the currency exchange rate markups are still usually steep.

These costs add up quickly, especially when you're making regular transfers (like collecting rental income or making property maintenance payments) or need to send large amounts.

It pays off to research different options, such as Wise.

With the Wise account you can have local account details in 10 currencies, including USD, EUR, and GBP — all in one place.*

*Eligibility is subject to verification of customers' identity.

Sources

1. Baselane - Pricing
2. Baseline - Home Page
3. Stessa - Pricing
4. Stessa - Home Page
5. AppFolio - Pricing
6. Avail - Pricing
7. REI Hub - Pricing
8. REI Hub - Home Page
9. Rentec Direct - Pricing
10. Rentec Direct - Home Page
11. Landlord Studio - Pricing
12. Landlord Studio - Home Page

Sources checked 09/29/2025